If you work with a lot of numerical data and calculations in Excel, you’d know the importance of identifying and treating cells that have errors or are blank. Here are some examples of how the conditional formatting would work: Note that this works only for cells that have a numeric value in it.Īlso, if you have less than 10 cells in the dataset, and you select the options to highlight Top 10 items/Bottom 10 Items, then all the cells would get highlighted. This would instantly highlight the top 10 items in the selected dataset. Let’s say you selected Top 10 items, then it would open a dialogue box as shown below:
Based on what you select, it will open the dialogue box. Go to Home –> Conditional Formatting –> Top/Bottom Rules –> Top 10 Items (or %) / Bottom 10 Items (or %). Similarly, you can also quickly identify the bottom 10 items or bottom 10% in a dataset. 3. Highlighting Top/Bottom 10 (or 10%)Ĭonditional formatting in Excel can quickly identify top 10 items or top 10% from a data set. This could be helpful in situations where you want to quickly see the top candidates by scores or top deal values in the sales data. The same process can be followed to highlight cells with a value less than a specified values. Note: If you wish to highlight values greater than equal to 5, you should apply conditional formatting again with the criteria “Equal To”. This would instantly highlight all the cells with values greater than 5 in a dataset. There are some existing formats that you can use, or specify your own format using the Custom Format option. Specify the format to be applied to the cells that meet the condition by using the drop-down on the right. The intent is to highlight cells that have a number greater than this specified number. In the dialogue box, enter the number in the field on the left. Let’s say, you select the ‘Greater than’ option. Based on what option you select (greater than or less than), a dialogue box would open. Go to Home –> Conditional Formatting –> Highlighting Cell Rules –> Greater Than. For example, highlighting all cells with sales value less than 100 million, or highlighting cells with marks less than the passing threshold. You can use conditional formatting in Excel to quickly highlight cells that contain values greater/less than a specified value. Highlight Cells with Value Greater/Less than a Number See Also: The Ultimate Guide to Find and Remove Duplicates in Excel. Your dataset can be in a single column, multiple columns, or in a non-contiguous range of cells. 
This would instantly highlight all the cells that have a duplicate in the selected data set. You can specify the format to be applied by using the right drop down. In the Duplicate Values dialogue box, make sure Duplicate is selected in the left drop down.
Go to Home –> Conditional Formatting –> Highlighting Cell Rules –> Duplicate Values. Select the dataset in which you want to highlight duplicates. Search and Highlight using Conditional Formatting in Excel.Ĭonditional formatting in Excel can be used to identify duplicates in a dataset. Highlight Every Nth Row/Column using Conditional Formatting. Creating Heat Maps using Conditional Formatting in Excel. 
Highlighting Errors/Blanks using Conditional Formatting in Excel. Highlighting Top/Bottom 10 (or 10%) values in a Dataset. 
Highlight Cells with Value Greater/Less than a Number in a Dataset.Quickly Identify Duplicates using Conditional Formatting in Excel.In this tutorial, I’ll show you seven amazing examples of using conditional formatting in Excel: Using Conditional Formatting in Excel (Examples) You can create heat maps, show increasing/decreasing icons, Harvey bubbles, and a lot more using conditional formatting in Excel. It gives you the ability to quickly add a visual analysis layer over your data set. Conditional Formatting is one of the most simple yet powerful features in Excel Spreadsheets.Īs the name suggests, you can use conditional formatting in Excel when you want to highlight cells that meet a specified condition.
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